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The data is already
in your emails.
DeepMine finds it.

Turn everyday email conversations into trusted CRM updates — with AI-assisted review before every change.

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THE PROBLEM

Important updates are hidden in everyday emails.

Changes often appear in emails, but many never make it to Sugar.
DeepMine helps you catch what matters.

Auto reply: employee leaves the company

TODAY


The contact still works in the previous company.

WITH DEEPMINE

Flags that the contact is no longer with the company. Ready for review.

Forwarded email with a new contact

TODAY

The contact isn’t added to Sugar and future outreach is inconsistent.

WITH DEEPMINE


Extracts a new contact. Ready for review.

Signature with a new job title

TODAY


The job title remains outdated in Sugar.

WITH DEEPMINE


Captures the new job title. Ready for review.

HOW IT WORKS

From email to trusted data in five simple steps


2. AnalyzeAI detects important data and changes

3. ReviewSuggested updates are added to the review queue

4. ApproveOne-click confirmation by your team

5. SugarApproved updates are written
to Sugar

See the complete process in action

Watch how DeepMine turns emails into trusted CRM data.

1:00

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FEATURES

DeepMine extracts valuable data from every part of an email

From headers to vCard, DeepMine finds the data that matters and turns it into Sugar-ready updates.

From:Sarah Miller <sarah.miller@acme.com>
To:alex.johnson@yourcompany.com
Cc:emma.brown@yourcompany.com
Subject:Partnership update
Date:May 15, 2026, 10:24 AM

Hi Alex,

Thank you for the update.

Please contact Emma Brown for the next steps regarding our partnership.

She will be your primary point of contact going forward.

If you have any questions, feel free to reach out to her directly.

Best regards,
Sarah Miller
Regional Sales Director
Acme Ltd.
+44 7700 900123
sarah.miller@acme.com

PRIVACY

Your data. Your choice.

Deploy DeepMine with a local LLM or Microsoft Azure AI. The choice is yours.

Local LLM

Ollama / vLLM on your own server


  • Runs entirely on your infrastructure

  • No data leaves your environment

  • Full control over your data and models

  • No external AI API calls
ON-PREMISE / ON YOUR SERVER

Azure AI / Copilot

Certified cloud deployment


  • Microsoft Azure AI services

  • GDPR-compliant deployment

  • Enterprise-grade security

  • No data shared with third parties
CERTIFIED CLOUD / AZURE

DeepMine supports both deployment models

Choose the option that matches your infrastructure, security requirements, and internal policies.

Which option fits your scenario?

Compare the two deployment models by your operational priorities.

Scenario Local LLMOn-premise Azure AICertified cloud
Strict regulatory or compliance requirements
Best for highly regulated industries and internal environments
GDPR-compliant Azure environment with enterprise security
Existing server infrastructure
Use your own hardware, network, and internal AI models
Not applicable
Fast deployment and time to value
Not applicable
Quick setup through managed Microsoft services
Limited internal IT resources
Not applicable
Managed cloud infrastructure with less IT overhead

MARKET COMPARISON

Why DeepMine is different

Compare how DeepMine approaches CRM data enrichment differently from traditional email synchronization solutions.

FeatureDeepMineSugar ConnectGrinMark
Analyze existing email archive
Supported		 — Limited
Monitor new incoming emails
Supported
Supported
Supported
Detect contact data changes inside email content
Supported		 Limited Partial
Detect automatic replies
Supported		 — —
Extract signatures, headers and forwarded contacts
Supported		 Partial Partial
Consolidate findings from multiple emails into one review
Supported		 — —
Human review before updating CRM
Supported		 — Partial
Local AI deployment
Supported		 — —
Certified cloud deployment
Supported		 — —
Customer chooses AI processing location
Supported		 — —

FOR WHOM

Built for every role

Every role benefits differently. Explore how DeepMine fits your responsibilities.

CRM Administrator

Keep your CRM clean without manual editing

Challenges

  • Missing contactsNew contacts from emails are not added to Sugar.
  • Outdated informationJob titles, phone numbers and emails change — CRM stays outdated.
  • Time-consuming manual workReviewing emails and updating records takes time and resources.

How DeepMine helps

  • Finds what’s missingAutomatically detects new contacts and updated information in email content.
  • Consolidates and deduplicatesAggregates multiple emails into one suggestion per contact or account.
  • Approval queue for controlAll suggestions are reviewed and approved by a person. No auto-updates.

Sales Manager

Improve data quality and drive better results

Challenges

  • Lost customer updatesImportant customer changes remain inside email conversations.
  • Missed sales opportunitiesNew decision-makers or contact details may never reach your team.
  • Time spent chasing informationSales reps manually search emails instead of focusing on customers.

How DeepMine helps

  • Finds valuable customer updatesDetects contacts, job titles, phone numbers, and other CRM changes.
  • Keeps CRM continuously up to dateSuggested updates are ready for approval as new emails arrive.
  • Improves customer visibilityYour team works with more complete and reliable customer information.

See how DeepMine helps sales teams maintain an accurate and actionable CRM.

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IT & Security

Keep data safe with deployment you control

Challenges

  • Strict security requirementsCustomer data cannot always be processed by public AI services.
  • Compliance obligationsDeployment must satisfy internal policies and regulatory requirements.
  • Limited deployment flexibilityDifferent customers require different AI environments.
  • Maintaining controlIT teams need visibility into where and how data is processed.

How DeepMine helps

  • Choose your deployment modelRun AI locally or use a certified cloud environment like Azure AI.
  • Keep customer data under your controlProcessing follows the deployment model selected by your organization.
  • Supports enterprise governanceReview and approve updates before they reach Sugar CRM.
  • Fits existing infrastructureDeepMine adapts to your security requirements instead of forcing a single deployment model.

Learn how DeepMine supports secure, flexible AI deployment for enterprise environments.

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IMPLEMENTATION

See real results before making a decision

Run a pilot on your own Sugar email archive and receive measurable findings within five working days.

PHASE 0
5 days

Pilot on your archive

Analyze a sample of your email archive to evaluate its size, signature languages, and initial extraction accuracy.

PHASE 1
2 weeks

MVP extraction

Configure AI extraction, compare findings with Sugar Contacts and Accounts, consolidate updates, and process new incoming emails in real time.

PHASE 2
1.5 weeks

Review queue UI

Set up the approval queue in Sugar with consolidated review cards, bulk actions, and a complete audit trail.

PHASE 3
1 week

Pilot rollout

Deploy DeepMine to a pilot team, collect feedback, and fine-tune extraction quality based on real-world usage.

PHASE 4
1 week

Full deployment

Roll out DeepMine across the full archive and production environment, complete documentation, and hand over ongoing support.